Date: July 20, 2010
Time: 10:30-11:30 AM
Place: TASC 9204E

Attendees:
Liyang Zhang
Ouldooz Baghban Karimi
Queena Wang
Sumo Kindersley
Alice Chen
Silvia Corbellaro

The meeting included talks and decisions about the following topics:

Feedback from Mobile Web Technical Workshop with Greg Baker
Date: Thursday, July 8
Time: 3:30-5:00pm
Place: ASB9408
- About 15 students showed up
- Attendees described the workshop as very good

Mentor Lunch with Veronica Dahl
Date: August 3, 2010
Time: 12:00pm
Place: Nature’s Garden
Number of students: 4 – already filled
The event is already finalized in the previous meeting and there is no update on this event in the meeting.

Semester End Social Event Planning
Date: Monday Aug 23, 2010 (Approved)
Time: 4:00PM-8:00PM (Approved)
Place: Deer Lake Part (Approved)
Activities: Kayaking, volleyball, canoeing, pedal boating, potluck

http://www.deerlakeboatrentals.com/
Everyone will bring their own food (or as a potluck). The event should be emailed to FAS and is open for both men and women. The park is accessible with public transit (Bus 144) from the school.

Enhancing WICS
As discussed in the previous meetings, WICS execs think that for involving more people in WICS we should add more positions in WICS executives. Ideas for the new WICS position included graduate event coordinator and vice president.

The description of the roles to be added are as follows:

Graduate Coordinator (An EXEC Role):
1. Help promote and announce the events for graduate students like CRA-W Grad Cohort.
2. Have updates from SCWIST.
3. Communicate events of interest in WICS@SFU for graduate students
4. Enhance the communication between graduate and undergraduate students

Promotions Coordinator (A Volunteer Role):
1. Create posters for events
2. Create logo, graphics,… needed for WICS events
3. Print and post such posters for the events
4. Promote WICS and try to involve more people in WICS

Since the number of people in this meeting was not enough to meet the constitution rules for making amendments in the constitution,  and it has been the same problem in the last two meetings, WICS decided to have the vote as an online survey, only available for those WICS members who attended the WICS biweekly meetings at least TWICE during last year(Since September 2009). Attendees listed in meeting minutes will be used as a reference for web-survey authentication.

Frosh Week

Date: Wednesday, September 8, 2010
Time: 1:30-2:30PM
Activities: Lunch, Icebreaker Games (Will be discussed in next meeting in detail)
Details: WICS already booked 9204E (12:00-3:00PM) but after Lyiang’s meeting with CSSS, if they said we are allowed to use 9896 (already booked by CSSSS) we can cancel this room booking

Date: July 5, 2010
Time: 12:30-1:30 PM
Place: TASC 9204E

Attendees:
Liyang Zhang
Ouldooz Baghban Karimi
Queena Wang
Sumo Kindersley
Janice Regan
Alice Chen
Chingtai Wong

The meeting included talks and decisions about the following topics:

Mobile Web Technical Workshop with Greg Baker
Date: Thursday, July 8
Time: 3:30-5:00pm
Place: ASB9408
Prerequisite: Knowledge of basic HTML & CSS
Topics:
- Mobile stylesheets: how to create a separate CSS for mobile devices
- Mobile CSS activity: create one and try it
- True mobile sites: a separate site with device detection
- Apps vs. mobile web sites

Updates:
- Making posters: Done by Ouldooz
- Printing and posting the posters: (Volunteer: Youna and Queena)
- Sending an ad on SFU page: We should contact “CSAdvise” to find out how we can do this (Done by Ouldooz but no reply yet)
- Creating a facebook event and posting on WICS home page: Done by Queena
- Sumo volunteered to ask CS receptionist to add the event to calendar and send a notification for all CS and Engineering Science students

Mentor Lunch with Veronica Dahl
Date: August 3, 2010
Time: 12:00pm
Place: Nature’s Garden
Number of students: 4 – already filled
WICS will have a member in the event for taking pictures and introducing students and Mentor (Ouldooz).
The event is already finalized in the previous meeting and there is no update on this event in the meeting.

Grace Hopper Conference Updates
We should send out an email to remind students interested to apply to attend the conference as hoppers.

Semester End Social Event Planning
Date: after Aug 23, 2010
Place: Rocky Point Park
Activities: Kayaking

Ouldooz volunteered to check the park conditions and report in the next meeting to finalize the decision.

Enhancing WICS
Wics execs think that for involving more people in WICS we should add more positions in WICS executives. Ideas for the new WICS position included graduate event coordinator and vice president.

The description of the roles to be added should be provided by the next meeting. The positions proposed are:

Graduate Coordinator:
1. Help promote and announce the events for graduate students like CRA-W Grad Cohort.
2. Have updates from SCWIST.
3. Communicate events of interest in WICS@SFU for graduate students
4. Enhance the communication between graduate and undergraduate students

Promotions Coordinator:
1. Create posters for events
2. Create web-page, logo, graphics,… needed for WICS events

WICS also talked about an excellence certificate that could be awarded to a WICS member for their service. Attendees suggested that having the following details in mind in detailed description of the awards would be beneficial:

- Awarded only to student members
- Should have a certificate in print awarded to the person
- Could be decided by WICS execs
- Should be effective from next semester
- Nomination by a web survey

Ouldooz Volunteered to prepare a detailed description of the roles discussed and the award certificate and nomination criterion and present it in the next WICS meeting. WICS members will vote for each of the roles and the award certificate in the next WICS general meeting. (It will be notified in the meeting announcement)